Learn how we protect and manage your personal information
Official governing document of Urban Swaras Running Club
Guidelines and policies for all club members
Registration form for new club members
Annual financial statements and reports
Annual General Meeting minutes and resolutions
We are Urban Swaras Running Club, a voluntary association of runners who meet regularly for training, runs and other social events. We value your privacy and respect your rights as a data subject under the Data Protection Act, 2019. This notice explains how we collect, use, and protect your personal data, and what choices you have regarding your data.
We collect or otherwise process the following personal data from you when you join our club, register to participate in or participate in our runs or other events:
We collect your personal data with your consent, which you can withdraw at any time by contacting us. We also collect your personal data to fulfil our legitimate interests as a running club, such as organizing runs or other events, promoting our activities, and maintaining our records. If you fail to provide us with your personal data, we may be unable to register you as our member or to facilitate your participation in our runs or other events.
We use your personal data for the following purposes:
We do not use your personal data for any other purposes than those stated in this notice, unless we obtain your prior consent or we are required or permitted by law to do so.
We take appropriate technical and organizational measures to protect your personal data from unauthorized access, use, disclosure, alteration, or destruction and we limit access to your personal data to only those club officials and other persons who need to know it for the purposes stated in this notice.
We do not share your personal data with any third parties or use it for commercial purposes, except as necessary for the purposes stated in this notice, such as race organizers, results providers, and governing bodies. We do not transfer your personal data outside Kenya, unless we have your consent or we are required or permitted by law to do so.
We keep your personal data for as long as you are a member of our club, or as long as necessary for the purposes stated in this notice, or as required or permitted by law. We delete or anonymize your personal data when it is no longer needed, or when you request us to do so.
You have the following rights regarding your personal data under the Data Protection Act, 2019:
To exercise any of these rights, or if you have any questions or concerns about this notice or your personal data, please contact us through our email address: info@urbanswaras.co.ke
We may update this notice from time to time to reflect any changes in our practices or in the law. We will notify you of any material changes by email or by posting the updated notice on our website.